RDC Information

Dates and Locations

The 2025 in-person Regional Delegate Conferences are scheduled for the following dates and locations. We have made a significant effort to select sites with convenient air connections and hotels with economical rates. Virtual Regional Delegate Conferences will be available on Saturday, April 26 and Monday, April 28, 2025.

Registration Process

You may attend the RDC of your choice. However, to foster the appropriate level of participation in the discussion of House of Delegates business, we would like to ensure that no particular site has more than 25 delegates. Before making your hotel and flight reservations, please select which RDC you will attend by completing the online registration form. Only locations that are still open will be available for your selection. Sites that are full will not be displayed. After submitting the form you should receive an email confirming that your registration was successful. To ensure that you are able to obtain your preferred RDC site, it is advisable that you register as soon as possible.

Register Online

Suggestions for topics that should be considered for discussion at your RDC (i.e., practice-related issues or state-specific issues) can be submitted via the registration link above.

Attendees

Delegates and alternate delegates to the ASHP House of Delegates (including ASHP Past Presidents, section and forum chairs, and fraternal delegates from the federal services) are the primary attendees at the RDCs. State affiliate presidents and executives are also encouraged to attend.

State and alternate delegate attendance should be coordinated by the president of the state affiliate. If you have not already discussed RDC attendance from your state, you should do so now. If a state delegate is not able to attend the RDC, an alternate delegate should be considered to ensure coverage and receipt of the information from the conference.

The House of Delegates materials will be posted on the ASHP website by mid-April. It is imperative that all attendees review delegate materials in advance of the RDC and bring all relevant materials to the RDC.

Reimbursement

ASHP will provide $500 for each certified delegate who attends an in-person RDC. These funds will be sent directly to the affiliated state society for disbursement. Reimbursement of delegates other than state delegates is handled directly between ASHP and the delegate.

Travel

The in-person conference format requires an overnight stay by participants, and ASHP has made arrangements with each hotel for a special room rate for RDC participants. Hotel information, telephone numbers, websites, and contact references appear with the in-person RDC listings below. Once you have completed the online registration, please call the hotel directly to make your room reservation as early as possible as the RDC rate is not guaranteed after the cutoff date listed. Be certain to indicate you are attending the “ASHP Regional Delegate Conference” to obtain the special rate.

Hotel Information

Baltimore, MD

• BWI Airport Marriott
  1743 West Nursery Road, Linthicum Heights, MD 21090
  Tel: 410-859-8300
  Dates:  April 26 – 27, 2025
  Rate: $129 single/double (plus 14% tax)
  Book your room at the RDC rate
  Cut-Off date: Friday, March 28, 2025
  Airport Shuttle: The hotel offers complimentary shuttle service to and from Baltimore/Washington International Thurgood Marshall Airport (BWI).
  Parking: Complimentary self-parking

Rosemont, IL

• Embassy Suites O’Hare - Rosemont
  5500 North River Road, Rosemont, IL 60018
  Tel: 847-928-4000
  Dates:  April 26 – 27, 2025
  Rate: $149 single/double (plus 14% tax)
  Book your room at the RDC rate
  Cut-Off date: Friday, April 4, 2025
  Airport Shuttle: The hotel offers complimentary shuttle service to and from O’Hare International Airport (ORD).
  Parking: Self-parking discounted to $17 per car, per day

OR

• Embassy Suites O’Hare - Rosemont
  5500 North River Road, Rosemont, IL 60018
  Tel: 847-928-4000
  Dates:  April 28 – 29, 2025
  Rate: $195 single/double (plus 14% tax)
  Book your room at the RDC rate
  Cut-Off date: Friday, April 4, 2025
  Airport Shuttle: The hotel offers complimentary shuttle service to and from O’Hare International Airport (ORD).
  Parking: Self-parking discounted to $17 per car, per day

Denver, CO

• Embassy Suites Denver International Airport
  7001 Yampa Street, Denver, CO 80249
  Tel: 303-574-3000
  Dates: April 28 – 29, 2025
  Rate: $159 single/double (plus 15.75% tax)
  Book your room at the RDC rate
  Cut-Off date: Thursday, March 27, 2025
  Airport Shuttle: The hotel offers complimentary shuttle service to and from Denver International Airport (DEN).  Shuttle fee has been waived for ASHP meeting attendees.
  Parking: Complimentary parking for ASHP meeting attendees.